Documents Editor

OfficeSuite supports all of the major document types including .DOC, .DOCX, .RTF, .ODT, .TXT, and .LOG. To access the Document Editor, either open or create a new document file.

The Document Editor is easily identified by its characteristic blue-colored menu bar. Across the top you'll find the following controls:

Save any changes made to the document.
Undo the most recent change made.
Redo the most recent undone change.
Create new file will create a new blank Document.
Print the document using a networked printer.
Share the currently opened document.

Toggle Full Screen mode.
Minimize the Document Editor to the taskbar.
Maximize the Document Editor to take up the entire screen.
Close the currently open Document Editor window. Unsaved documents will be prompted with a Save dialog.

Underneath the topmost menu, OfficeSuite's Document Editor contains a series of dropdown menus separated into the Edit, Insert, Page Layout, Review, View, and Table categories, alongside the Hamburger icon which accesses the Main OfficeSuite Menu.

Edit

The Edit dropdown houses a range of options designed to make manipulating, selecting, and finding text in your document easier.

Undo – Reverts the most recent change made.
Redo – Reapplies the most recent undone change.
Cut – Removes the selected element(s) and copies them to the clipboard.
Copy – Copies the selected element(s) onto the clipboard.
Paste – Inserts cut/copied element(s) from the clipboard.
Paste Options – Provides the option to paste any picture copied in the selection.
Select All – Selects all of the elements in the document.
Find & Replace – Locates any instances of text entered, and can replace them with text from the Replace with: field. The Match case and Whole words only options will match any capitalization you have entered and only search for exact word matches, respectively.

Insert

The Insert dropdown is used for placing a wide range of visual additions into your text documents, such as graphics and tables.

Picture... – Inserts an image into your document from your computer's file system. Once a picture has been inserted you can fine-tune its various aspects by selecting the Picture... option via a right click on the picture. The options there are separated into three categories, including:

● Colors and Lines – Features options to incude color and lines to the picture with their respective opacity levels, length and width.

● Size – Includes options to set the picture's height, width, rotation, scale or to set it to its original size.

● Layout – Define how the picture interacts with the text around it, options there include:

In Line With Text – The image will be part of the text line it was inserted in.
Square – Text will align in a square around the image.
Tight – Text will align around the image.
Through – Text will pass through the image.
Top and Bottom – Text will align above and below the image.
Behind – The image will be placed behind any text in the document.
On Top – The image will be placed in front of any text in the document.
Table – Inserts a table that will automatically expand to fill the space between your document margins. You can specify the number of rows and columns using the creation grid. Once a table is inserted, a Table dropdown menu will appear to the right of the View dropdown. All of the available options there are detailed here.
Hyperlink... – Adds a hyperlink to any selected text. You can choose between a web address, email address, or bookmark within the document by using the corresponding tabs at the top of the dialog.

Right-clicking on a hyperlink provides additional customizations:

Open Hyperlink – Opens the currently selected hyperlink.
Copy Hyperlink – Copies the currently selected hyperlink to the clipboard.
Edit Hyperlink – Edits the currently selected hyperlink using the Insert Hyperlink dialog.
Remove Hyperlink – Removes the currently selected hyperlink, leaving the display text behind.
Bookmark... – Adds a bookmark to your document. Bookmarks can be navigated to from the View tab.
Text Box – Insert a text box at your cursor's position.
Comment – Isert a comment to the right of the page. Ideal for explaining or underlining important information within the document.
Footnote – Allows you to add a numbered footnote to the current page.
Endnote – Allows you to add a numbered endnote to the last page of the document.
Header – Allows you to write text in the header of the current page.
Footer – Allows you to write text in the footer of the current page.
Page Number – Provides options for numbering your pages such as the number format, alignment and starting position.
Symbol... – Adds a bookmark to your document. Bookmarks can be navigated to from the View tab.

Page Layout

The Page Layout dropdown lets you modify the look of pages, providing options to customize page margins, orientation, size, and text breaks.

Margins – Adjusts the blank areas along the edge of the screen from a set of predefined values. For more precise page margin control, use the Page Setup... option below.
Orientation – Switches between landscape (horizontal) and portrait (vertical) page orientation.
Size – Provides a selection of predefined page sizes that are useful when printing.
Page Setup... – Opens the Page Setup window, from where you can select from predefined page and margin sizes. You can change from the default Inch units of measurement from the Settings section of the Main OfficeSuite Menu.
Section Breaks – Allows you to arrange text between pages and sections using breaks:
Next Page – Marks the point where one page ends and another begins.
Continuous – Creates a new section of text on the same page.
Even Page – Creates a new text section that stars on the next even-numbered page.
Odd Page – Creates a new text section that stars on the next odd-numbered page.
Page Breaks – Provides additional text-breaking options, such as around images and in columns:
Page – Marks the point where one page ends and another begins.
Column – Creates a text section that starts at a new column.
Text Wrapping – Creates text around elements in the document, useful for image captions.
Page Colour – Allows you to set the colour of the page itself.
Watermark– Include a watermark to quickly signify important information regarding the document. This includes the document's Confidentiality, Urgency or any Disclaimers it might have.

Review

The Review dropdown provides advanced collaboration in the form of tracked changes and comments.

Word Count... – Provides a summary of the number of words, characters, paragraphs, and sections in the entire document. If text is selected, the summary will be only for the selection.
Set Language – Allows you to set the default language for the Spell Checker.
Proofing Options – Includes options to automatically detect hyperlinks, create bulleted lists, capitalize letters and more. Can be toggled on and off.
Track Changes– Highlights all of the changes made to the document alongside the corresponding author and date.
Revision Markups – Adjusts how tracked changes are displayed:
  • Entire Text – Displays all document edits as balloons alongside the corresponding line.
  • Final– Displays tracked changes with committed document edits.
  • Original – Does not display document edits, although changes are still tracked.
Next Change – Jumps to the next tracked change in the document.
Previous Change – Jumps to the previous tracked change in the document.
Accept Change – Commits the currently selected tracked change.
Accept All Changes – Commits all tracked changes in the document.
Reject Change – Rejects the currently selected tracked change.
Reject All Changes – Rejects all tracked changes in the document.
Next Comment – Jumps to the next comment in the document.
Previous Comment – Jumps to the previous comment in the document.
Delete Comment – Deletes the currently selected comment.

View

The View dropdown provides quick navigation options and bookmark settings.

Go to Top – Moves the view to the beginning of the document.
Go to Bottom – Moves the view to the end of the document.
Go to Page... – Takes you to the relevant page in the document.
Bookmarks... – Opens the Bookmarks navigator, which displays all of the current bookmarks in the document. Bookmarks can be added using the New Bookmark button.
Web View – Shows the document in a web layout.
Show/Hide Ruler – Toggle the page ruler on/off.

Table

The Table dropdown can be used to insert tables into your document, or adjust any currently selected tables.

Insert Table – Inserts a table that will automatically expand to fill the space between your document margins. You can specify the number of rows and columns using the creation grid. Once a table is inserted, you can modify it using the below options while it is selected.

Right-clicking on a table provides additional table customizations:

  • Insert – Columns left/right and rows above/below the currently selected cell or cell range.
  • Delete – The currently selected row, cell, column, or table.
  • Table Borders... – Adjusts the borders of the currently selected cell or cell range.
  • Table Shade Color (Font popup menu) – Changes the fill color of the currently selected cell(s).
  • Table Style (Font popup menu) – Adjusts the borders of the currently selected cell or cell range.
Table Style... – Adjusts the table color scheme from a list of predefined styles. Additional table toggles include:
  • Header Row – The topmost row will be used as a header with special formatting.
  • Total Row – The bottommost row will be used as a total row with special formatting.
  • First Column – Displays special formatting for the first column of the table.
  • Last Column – Displays special formatting for the last column of the table.
  • Banded Rows – Applies different visual formatting to alternating rows, making them easier to read.
  • Banded Columns – Applies different visual formatting to alternating columns, making them easier to read.
Table Borders... – Opens the Table Borders and Shading dialog which adjusts borders and shading on per-cell, per-column, or per-table basis.
Show Gridlines – Toggles whether or not to show gridlines on a printed document containing a table.

Upgrade

Allows you to upgrade to OfficeSuite Premium for more advanced editing features.



The Clipboard, Font, Paragraph, and Styles sections, located below the dropdown menus, dynamically expand or contract depending on the horizontal size of the Document Editor window.

Clipboard

The Clipboard section contains options to cut/copy and paste both text and formatting throughout your document.

Paste – Place cut or copied elements in your document.
Cut – Cut elements from one location, and move them to another via paste.
Copy – Copy elements from one location to another via paste.
Format Painter – Copies the formatting and style of the selected text.

Font

The Font section is where you'll find the standard range of tools for adjusting font sizes, colors, and styles; formatting options for paragraphs and headings; and more.

Calibri Font Families – Opens the font menu, which lists your available OfficeSuite fonts in their respective typeface.
11 Font Size – Adjusts font size from a predefined or entered value.
Decrease Font – Decreases the currently selected text by one font point.
Increase Font – Increases the currently selected text by one font point.
Change case – Quickly make the text all uppercase, lowercase or a combination of the two.
Clear Formatting – Remove all formatting from the currently highlighted text.
Bold – Embolden text.
Italics – Italicize text.
Underline – Underline text.
Strikethrough – Add a strikethrough effect to text.
Subscript – Write text as subscript, or lower than the text around it.
Superscript – Write text as superscript, or higher than the text around it.
Font Color – Specify the text color.
Highlight Color – Specify the highlight color.

Right-clicking on text provides additional customizations:

  • Font popup menu – Quick access to many of the common formatting options from the Font section.
  • Cut – Selected text.
  • Copy – Selected text.
  • Paste – Copied text.
  • Font... – Opens the Font dialog, which dynamically previews your font customizations. Font customizations are covered in detail in the Font section above.
  • Paragraph... – Opens the Paragraph dialog, which allows you to change alignment, indentation, and spacing of groups of text.
  • Page Setup... – Opens the Page Setup dialog, from where you can select from predefined page and margin sizes. You can change from the default Inch units of measurement from the Settings section of the Main OfficeSuite Menu.
  • Hyperlink... – Adds a hyperlink to any selected text. You can choose between a web address, email address, or bookmark within the document by using the corresponding tabs at the top of the dialog.

Paragraph

The Paragraph section contains a wide range of adjustments that can be made to how text is grouped.

Bulleted List – Creates a list with a variety of bullet styles.
Numbered List – Creates a list with a variety of number styles.
Multilevel List – Creates a multilevel or tiered list.
Indent Left – Shifts text entries to the left.
Indent Right – Shifts text entries to the right.
Toggle markup – Shows/hides paragraph, indentation, and spacing symbols for advanced formatting control.
Align Left – Aligns text against the left margin.
Align Center – Centers text between both margins.
Align Right – Aligns text against the right margin.
Justify – Distributes text evenly between both margins.
Line Spacing – Determines the amount of spacing between lines in your text.
Table Borders – Adjusts table borders (when a table is selected).

Styles

The Styles section formats text using a list of predefined styles.

Font – Opens the Font dialog, which dynamically previews your font customizations. Font customizations are covered in detail in the Font section above.
Paragraph – Opens the Paragraph dialog, which allows you to change alignment, indentation, and spacing of groups of text.
Font Styles – Choose a predefined font style to apply a uniform look to selected text.
Find & Replace – Will search for instances of text entered in the Search field, and will replace them with text entered in the Replace field. The Search Options reveals the Match case and Whole words only toggles, which will match capitals and exact phrases, respectively.

At the very bottom of the Document Editor, the blue status bar displays the number of pages in the document, flanked by navigation arrows that take you to relevant pages in the document.

There are also Fit to Page and Fit to Page Width buttons, as well as zoom levels that can be changed by using the Plus and Minus buttons, or by using the zoom slider that appears when clicking on the zoom percentage.